APSA is open to the formation of Research Groups that can assist members to network and cooperate in their sub-fields of political science.
Formation of a Research Group
For a Research Group to be formed, APSA requires:
- A written proposal outlining the rationale for, and organisation of, the group.
- The proposal to set up the group should:
- name and provide contact details for its officers for the year up to the next conference. Each Research Group should have at least a convenor who will also act as the treasurer, or a convenor and treasurer
- include a list of existing and possible members
- provide a statement of proposed research activities (workshops, conferences, newsletter, publications)
- state the membership fee (if applicable, membership fees for Research Groups for APSA are optional.).
- An agreement either to adopt the rules of the Research Group as its constitution, or the written submission of an alternative constitution to the APSA Executive Committee for approval, ensuring that the provisions of that draft constitution do not contradict APSA’s own constitution.
Code of Conduct
After the formation of a Research Group, the APSA Executive Committee requires that the Research Group will undertake the following:
- Research Groups are affiliated to APSA. They do not represent APSA as a whole and all communications with outside bodies should make that clear.
- All members of the Research Group must also be members of APSA.
- The Research Group will set up and maintain its own page on the APSA web site, which should be updated regularly. Research Groups can liaise with the National Office for assistance with web design and to minimise costs.
- The Research Group will run panels either within an existing theme or as a separate theme at the Annual Conference.
- Activities outside the conference are encouraged, but joint ventures should be agreed with the Executive Committee before they are badged as APSA events.
- All Research Groups should liaise in good time with the National Office when organising an event, for publicity purposes.
- The APSA logo should be displayed prominently on all group correspondence, newsletters and publications.
- All groups must submit a report of their activities annually (to the AGM), whether or not they made any financial transactions in that year.
- Research Groups should be willing to circulate information to members on behalf of all APSA members.
- All rules relating to the management of expenditure relate only to the management of funds received from APSA. Specialist groups are free to use funds received from other bodies according to the terms set by those third parties, while at all times recognising the general restrictions that arise from being affiliated to APSA.
- Each Research Group can bid for funds annually from the Executive Committee to fund their programme of activities. They can apply separately for workshop funding. For Research Groups charging a fee, APSA will look for matching funding for any event.
- If the plans of the Research Group change from what was specified in the grant application to APSA, this should be clearly highlighted in the next annual report to the AGM.
- APSA will not normally award a grant to groups who have not spent the majority of a grant received in the previous calendar year, unless compelling reasons are given.
- Research Groups must not pay the conference fees, conference accommodation or costs of travel of committee members to attend a workshop or conference they have organised, unless those members have played a major role in organising the event.
- Research Groups must not pay the conference fees, conference accommodation or costs of travel of committee members to attend the annual APSA conference.
- The Research Group should submit an annual report and account to the Treasurer and Auditor for all income and expenditure, including the submission of receipts and invoices for all expenditure (required by the auditor). Funds may be a carried forward but any surplus is the property of the Association.
- The Executive Committee will review the work of every Research Group during the annual funding cycle and can revoke the group’s membership of the Association at that time. All outstanding funds must be returned to the Association.
Closing Research Groups
- Any Research Group that no longer wishes to be affiliated with APSA should notify the National Office in writing of their intention to leave.
- Any Research Group that leaves APSA is required to remit the balance of any grant paid by APSA to APSA.